New Hire Packet

You will receive an email from "AUHumanResources@american.edu" that contains important new hire documents, resources, and policies to review. Please follow the instructions and complete before your first day at AU.

Forms to complete in your new hire packet

• Personal Information

• Foreign National Status

• Form I-9, Employment Eligibility Verification

• Form W-4, Employee’s Federal Withholding Allowance Certificate

• State Tax Withholding Form

• DC Pregnancy Accommodation Notice

• Equal Employment Opportunity Self-Identify Form

• Voluntary Self-Identification of Disability Form

Resources in your new hire packet

• AU Policies and Procedures

• Faculty Policies & Procedures

• Faculty Manual (Non-WCL Faculty)

• WCL Faculty Manual

• Notice of Health Insurance Exchange

• 403(b) Retirement Plan Enrollment Guide

• Retirement Enrollment Eligibility Verification

• Retirement Plan Fee Disclosure Notification

• Union Information on the Adjunct Faculty page

• Directions, Parking & Campus Map

There are a few more things that you will need to do once you have started in your role and have access to AU’s portal.

Verify Part 2 of Your Federal I-9 Form (Employment Eligibility) within 3 days of your start date

• This is a federal requirement that shows your proof of U.S. citizenship or legal authorization to work in the U.S.
• Your offer of employment is contingent upon you providing proof of employment eligibility in the United States and must be completed no later than three (3) days of your first day of work.
• Where to verify Part 2 of your Federal Form I-9
  • The Office of Human Resources
    Walk-in, Monday - Friday, 9:00 a.m. to 5:00 p.m
  • Bender Library, lower level, walk-in
    Tuesdays, Wednesdays, and Thursdays from 10:00 a.m. to 2:00 p.m.
  • Offered on-site by some departments
    Check with your HR Representative for availability
• You will need to show proof of your employment eligibility when you verify Part 2 of your I-9. Acceptable, original, unexpired documents that you can use to complete the Form I-9 can be found on the U.S. Citizenship and Immigration Services Form I-9 Acceptable Documents site.

Complete new hire forms

• Direct Deposit, AU’s primary method of payment. You will need your banking information to complete the online form.

  • Make your payment selection. Direct deposit is AU's primary method of payment. If you do not sign up for direct deposit, you will be issued a paper check and it will be sent to your school for distribution. 

  • Once you've selected Direct Deposit as your payment method, use the navigation that appears under the Eagle Service logo and select Employee > Banking Information to add your bank information.

• Elect to receive electronic W2 statements
  • Provide consent to receive your W2 tax statement online. The W-2 form is the document that employers are required to send to each of their employees and the Internal Revenue Service (IRS) at the end of the year. The form reports the employee's annual wages and the amount of taxes and is used to file tax returns each year by the April 15 deadline.
• Designate your emergency contact. You will need their name, address, and phone number(s).